Common Core 117
Basic Aviation Supply Fundamentals
117.1 State the function and responsibilities of material control.
The responsibility of Material Control is to provide material support to their cognizant organizations and coordinate indirect material requirements to ensure the material ordered is the material required and delivered to the work centers. Material Control shall:
Establish delivery/pickup points for material ordered.
- Maintain liaison with the supporting ASD on maintenance material matters to ensure the material needs of the organization are satisfied.
- Prepare documents for material required for operational support, for example, aviation fuel, lube oil, flight clothing, and material carried in service market outlets.
- Furnish information to the Supply activity on the identity and quantity of material.
- Establish procedures to ensure proper operation of tool rooms and the performance of tool inventories.
- Ensure surveys are prepared in the event of loss, damage, or destruction of accountable material.
- Perform memorandum OPTAR funding, accounting, charting, and budgeting of costs. A separate material control register is maintained for each OPTAR held.
- Maintain adequate accountability of material and equipment on custody.
- Maintain inventory control of authorized allowances of material listed in the IMRL and authorized allowance lists.
- Validate NMCS/PMCS requisitions daily and maintain (by aircraft BUNO) current NMCS/ PMCS status records.
- Perform an inventory of aircraft, with technical assistance, upon receipt or transfer to ensure inventory log entries are made, and inventory shortage listings are prepared and forwarded to Maintenance Control for inclusion in the AIR.
117.2 Discuss the following Operational Target (OPTAR) funding and give examples of items procured with each:
1. Flight Operations Fund (OFC-01)- The following is a list of expense type transactions that are proper charges to the flight operations OPTAR:
Aviation fuels consumed in flight operations.
- Initial and replacement issues of authorized items of flight clothing and flight operational equipment for pilots and flight crews.
- Consumable office supplies for aviation squadrons.
- Aerial film, recording tape, and chart paper consumed in flight.
- Flight deck shoes and safety shoes used by squadron personnel directly involved in the readiness, launch, and recovery of aircraft.
- Liquid and gaseous oxygen consumed during flight by the aircrew.
- Nitrogen used in aircraft and weapon systems.
- Aircraft maintenance costs and repair parts when obtained from any other military source.
- COG 1I forms when not directly used in support of maintenance.
- Consumable ASW operations center supplies when consumed in flight.
- Publications (other than those of a recreational nature) used to impart technical and professional knowledge to officers and enlisted personnel of the command.
- Plaques for the CO and XO offices only.
- Special identification clothing, for example, flight deck jerseys and helmets, used by squadron personnel in the readiness, launch, and recovery of aircraft.
2. Aviation Fleet Maintenance (AFM) Fund- AFM Funds will be used to finance the cost of the following:
Paints, wiping rags, towel service, cleaning agent, and cutting compounds used in preventive maintenance and corrosion control of aircraft.
- Consumable repair parts, miscellaneous material, and Navy stock account parts used in direct maintenance of aircraft, including repair and replacement of FLRs, AVDLRs, and related SE.
- Pre-expended, consumable maintenance material meeting requirements of NAVSUP Publication 485 and NAVSUP Publication 567 used in maintenance of aircraft, aviation components, or SE.
- Aviation fuel used at I-level in test and check of aircraft engines during engine buildup, change, or during maintenance. Oils, lubricants, and fuel additives used at both O-level and I-level.
- Allowance list items (NAVAIR 00-35QH-2) used strictly for maintenance, such as impermeable aprons, explosive handlers coveralls, industrial face shields, gas welders gloves, industrial goggles, and nonprescription safety glasses.
- Fuels used in related SE (shipboard only).
- Replacement of components used in test bench repair.
- Maintenance or equipment replacement of aircraft loose equipment listed in the AIR.
- Consumable hand tools used in the readiness and maintenance of aircraft, maintenance and repair of components, and related equipment.
- Safety and flight deck shoes used in maintenance shops.
- Repair and maintenance of flight clothing and pilots and crew equipment.
- Authorized decals used on aircraft.
- Replacement of consumable tools and IMRL allowance list items.
- Items consumed in interim packaging and preservation of aviation fleet maintenance repairables.
- Items, such as MAFs, MAF bags, equipment condition tags, and COG 1I forms, and publications, used in support of direct maintenance of aviation components or aircraft.
- Authorized special purpose clothing for unusually dirty work while performing maintenance of aircraft.
- Civilian labor only when used in direct support of AFM (requires ACC/TYCOM approval prior to use).
- Costs incurred for IMRL repair.
- Replacement of general purpose electronic test equipment allowance items which are missing or unserviceable (COG Z).
- Oils, lubricants, and fuel additives consumed during flight operations.
- Navy stock account repairable material (non-AVDLR) used in direct maintenance of aircraft component repair, or related SE.
- The requisitioning of material incidental to TD installation, for example, fluids, epoxies, and shelf life items, not to exceed one thousand dollars per TD per squadron.
- IMRL/TBA replenishment/replacement.
117.3 State the procedures for accomplishing the Following:
1. Ordering parts and material- Requests for parts and material for indirect support of weapon systems maintenance are forwarded by work centers, and support areas, to Material Control.
NALCOMIS Operated Material Control shall:
Receive requirements from work centers and support areas (O-level).
- Use appropriate automated procedures to provide data to the ASD (O-level).
- Enter date and time ordered in the register to reflect the exact time of submission to ASD. This time is required for determining accurate NMCS start time and conducting follow-up inquiries (O-level).
- Approve or disapprove indirect material requirements from work centers by reviewing message mailbox (I-level).
2. Receipt and delivery of parts and material-
Receive the material and a DOD Single Line Item Requisition System Document (DD 1348) (or facsimile form) from the ASD MDU.
- Sign the DD 1348 copy as receipt.
- Enter the date and time the material is delivered to the specified delivery point on the DD 1348.
- Determine if the component is ASR, EHR, or SRC card trackable and that the appropriate ASR, EHR, or SRC card is with the component before forwarding it to the work center. If the appropriate record or card is not received with the component and a replacement RFI component is not available, contact COMNAVAIRSYSCOM (AIR-126.96.36.199) for reconstruction or disposition directions.
- Distribute received material to the appropriate work center.
- Obtain signature of work center personnel receiving material on DD 1348.
- Turn in defective repairable CRIPL components within 24 hours of receipt.
3. Turn-in of defective components-
Repairable material will be removed from an aircraft and made available for turn-in when a replacement is requested, unless specifically authorized to remain in place by the CRIPL. When the replacement CRIPL item is received, turn-in of the old item must be made within 24 hours. Supporting Supply activities shall strictly enforce the one-for-one exchange of repairables using the CRIPL to identify the authorized exceptions.
- All defective repairable components shall be wrapped using a cushioning material, cellular plastic film (bubble wrap) PPP-C-795, class 1 or class 2, for short term protection of equipment from handling and shock when the component is turned in to Supply.
117.4 Define the acronym MILSTRIP and state its purpose.
Military Standard Requisitioning and Issue Procedure - A uniform procedure established by DOD for its own use to govern requisitions and issue of material within standard priorities.
117.5 Define and explain the following terms:
ICRL (Individual Component Repair List) - A detailed statement of IMA's component repair capability that contains existing repair capability data on items previously processed by the IMA. It also identifies items that are capable of repair or for which future repair is not planned.
- CRIPL (Consolidated Remain-In-Place List) - A listing of all authorized remain in place items which is published by NAVICP and approved by the TYCOMs and COMNAVAIRSYSCOM.
- NMCS (Not Mission Capable Supply) - Material condition of and aircraft that is not capable of performing any of its mission because maintenance required to correct the discrepancy cannot continue due to a supply shortage.
- PMCS (Partial Mission Capable Supply) - Material condition of and aircraft that can perform at least one but not all of its mission because maintenance required to correct the discrepancy cannot continue due to a supply shortage.
- NSN (National Stock Number) - A 13 digit stock number assigned by the Defense Logistics Services Center (DLSC) to identify an item of material in the supply distribution system. It consists of a four digit federal supply classification (FSC), and a nine digit national item identification number (NIIN).
- NIIN (National Item Identification Number) - A 9 digit number that consists of a two digit national codification bureau (NCB) code and seven digits which, in conjunction with the NCB code, uniquely identify each NSN item in the federal supply distribution system.
- AVDLR (Aviation Depot Level Repair) - AVDLRs are financed by the NWCF. Under this process, the end user finances the D-level repair and procurement of 7R COG repairables through the local replenishment of these repairables to replace BCMs, lost, or missing components. Although the squadron usually initiates repairable demands, the IMA has primary control over whether these transactions would result in an AVDLR NWCF charge. Thus, the IMA or station will retain control of the AVDLR replenishment OPTAR and corresponding accounting responsibilities.
- AWP (Awaiting Parts) - The condition that exists when materials required to complete a maintenance action are not available on station/ship. AWP is that time when no work can be performed on the item being repaired due to a lack of ordered parts. Parts are not considered to be ordered until the demand has been forwarded to the Supply Response Section of the Supply Department. The time when AWP occurred and the length of time it lasted is recorded in the Maintenance/Supply Record Section. Items which cause AWP during on-equipment work are identified in the Removed/Old Item Section. Items which cause AWP during off-equipment work are identified in the (H-Z) Failed/Required Material Section.
- IMRL (Individual Material Readiness List) - A consolidated list that shows items and quantities of certain SE required for material readiness of the aircraft ground activity to which the list applies.
- AIR (Aircraft Inventory Records) - The AIR is used to establish a formal, continuous chain of accountability for specific equipment and material installed on or designated for use on any aircraft of a specified T/M/S. An AIR is applicable to all aircraft of a specified T/M/S and lists selected material and equipment accountable by all Navy or Marine Corps organizations that are assigned or physically possess operational aircraft.
- EXREP (Expeditious Repair) - The processing for repair of NIS or NC components (repairable or c consumable) which must be in support of, or related to, an NMCS or PMCS situation.
117.6 Explain the importance of the aeronautical allowance lists in relation to mission sustainability.
Lists of equipment and material determined from known or estimated requirements as necessary to place and maintain aeronautical activities in a material readiness condition. In the case of aerological and photographic material, the requirement is extended to all applicable naval activities.
117.7 State the purpose of the following forms and report:
Financial Liability Investigation of Property Loss(DD Form 200)- A form used to document the report of survey and certify the survey process when government property is lost, damaged, or destroyed. This form is the official document to support establishment of debts, relief from accountability, and adjustment to accountable records for Supply System Stock and Property Book Material.
- Missing/Lost/Stolen Report- Reports of missing, lost or stolen items are made by a completed copy of a Financial Liability Investigation of Property Loss (DD Form 200) or Report of Discrepancy (ROD) (SF Form 364). If you are required to complete a DD Form 200 to adjust plant or minor property or inventory records, the completed form becomes the vehicle for the MLSR submission. The ROD becomes the reporting vehicle if the shipper denies credit for reported non receipt or shortages on supply requisitions. MLSR report number will be assigned for each reported incident and shall be numbered sequentially for each calendar year. Example: 1992/001-INITIAL. Losses and gains resulting from stock record adjustments will not be reported as MLSR unless the item(s) qualify under other criteria.
117.8 What is a flight packet used for?
Supply officers or Material Control officers of aviation activities will be responsible for flight packets for issue to pilots making extended flights. These flight packets will contain instructions to assist pilots of aircraft involved in extended flights to obtain material or services which may be necessary for the continuation of a flight. Custody and issue control of flight packets will be as prescribed by the CO. Flight packets will be inventoried by the Supply Officer or Material Control Officer when returned after each extended flight and at least weekly. Strict accountability will be established for control of the Purchase Order/Invoice/Voucher (SF 44) by the preprinted number on the document. Each aircraft making an extended flight will be provided with a flight packet containing, as a minimum, the following listed items.
DOD Single Line Item Requisition System Document (DD 1348) (6 part) to requisition repair parts and other materials for in-plane servicing during extended flights.
- Purchase Order/Invoice/Voucher (SF 44) to procure supplies and services from commercial concerns and government sources.
- DD 1896 (white identaplate) or DD 1897 (purple identaplate) to procure jet fuel or aviation gasoline from commercial airports holding DLA into-plane refueling contracts and most DOD activities.
2. Instructions for safeguarding and shipping damaged aircraft.
3. Instructions for procuring services and supplies.
4. Statement of Witness (SF 94).
5. Claim of Damage or Injury (SF 95).
6. VIDS/MAF (OPNAV 4790/60).
7. Applicable daily and turnaround inspection MRCs.
8. Fuel Sample Log Sheets.
9. At least three oil sample results for aircraft on extended cross country flights.
117.9 Explain the purpose of Source, Maintenance, and Recoverability (SM&R) codes.
SM&R codes are used to communicate maintenance and supply instructions to various logistic support levels and using commands for the logistic support of systems, equipment, and end items. These codes are made available to their intended users by means of technical publications, such as allowance lists, IPB manuals, MIMs, and supply documents. SM&R codes are assigned to each supported item based on the logistic support planned for the end item and its components.
The primary objective is to establish uniform policies, procedures, management tools, and means of communication to promote inter-service and integrated material support within and among military services. Thus, the establishment of uniform SM&R codes is an essential step toward improving overall capabilities for more effective inter-service and integrated support.