Common Core 114
General Administration Fundamentals
114.1 Discuss the organizational structure and the duties of the following personnel:
Commanding Officer (CO) -The duties and responsibilities of the Commanding Officer are established by U.S.Navy Regulations, general orders, customs, and tradition. The authority of the Commanding Officer is commensurate with his responsibility, subject to the limitations prescribed by law and U.S. Navy regulations. The CO is ultimately responsible for those under his or her command and their actions.
- Executive Officer (XO)- Is the direct representative of the Commanding Officer. The XO is primarily responsible for the organization, performance of duty, and good order and discipline of the entire command. All orders issued by him will have the same force and effect as though issued by the CO.
- Command Master Chief/Senior/Chief - Is the enlisted advisor to the command on the formulation and implementation of policies pertinent to morale, welfare, job satisfaction, discipline, utilization and training of all enlisted personnel.
- Department Head- Is the representative of the CO in matters pertaining to the department. All persons assigned to the department will be subordinate to him and all orders issued by him will accordingly be obeyed by them.
- Command Managed Equal Opportunity Officer (CMEO)/Equal Opportunity Program Specialist (EOPS)- monitors the command's EO climate, conducts EO training, and conducts command assessments.
- Division Officer- Is responsible under the Department Head, for the duties assigned to the division and for the conduct of subordinates, following regulations and orders of the Commanding Officer and other superiors.
- Leading Chief Petty Officer (LCPO)/Leading Petty Officer (LPO) - The CPO and LPO designated by the Division Officer. Normally will be the senior CPO/LPO in the division. The LCPO assists the Division Officer in administering, supervising, and training division personnel. The LPO will assist the LCPO and Division Officer.
- Work Center Supervisor- His or her primary job is to respond to the hour-by-hour work center functions. This requires constant communication throughout the chain of command. The W/C supervisor is responsible for the personnel under his supervision.
- Command Career Counselor- Runs the ship or squadron's career counseling program, and makes sure that current programs and opportunities are available to all crew members.
- Ombudsman- The Ombudsman is the link between the command and families of command personnel. The CO appoints the Ombudsman after consultations with various advisors. The Ombudsman performs varied services, such as keeping the CO informed about family morale and problems families are facing. They assist families needing different services.
- Financial Specialist- Provide financial counseling to members in their command. This may include budgets, financial planning, investment opportunities, debt consolidation, etc.
- Drug and Alcohol Program Advisor (DAPA) - Advises the CO/XO on drug and alcohol abuse aboard ship and the approaches necessary to cope effectively with the problem. He or she will also coordinate Navy policies and procedures on drug and alcohol education, rehabilitation, identification, and enforcement.
- Security Manager - Keeps the CO/XO advised as to all matters of security. Works in close relation with Squadron Duty Officers and the entire duty section.
- Career Information Program Management (CIPM) Program Manager- Provide career information to the squadron, work centers, and divisions. They act as divisional career counselors.
114.2 Discuss the purpose and general rules for the following types of counseling:
Personnel- There are times when a person has
special problems that will require special help. These problems
should be handled by specialists such as the chaplain, legal, and/or
medical officer. Effective personal counseling will recognize
situations in which referral is necessary.Your first duty in
counseling is to recognize whether the problem is beyond your ability
to help or not. This can be determined during counseling.
114.3 Describe the effects of enlisted evaluations on the following:
Types of discharges-
HONORABLE- overall evaluation 2.7 or higher/average evaluation no less than 3.0.
GENERAL- not meritorious to deserve honorable.
OTHER THAN HONORABLE- misconduct or security reasons.
BAD CONDUCT- general or special courts-martial only.
DISHONORABLE- general courts-martial only/ used as punishment.
2. Advancement - Single most important factor in determining who will be selected for advancement. Eval marks are as follows:
4.0 = Early Promote
3.8 = Must Promote
3.6 = Promotable
3.4 = Progressing
2.0 = Significant Problems
3. Good conduct awards- Will not be awarded to anyone with a performance evaluation mark below 3.0 or prior Non-Judicial Punishment (NJP) or Courts Martial convictions. The award is given every 3 years.
4. Eligibility for reenlistment- A member with marks under 3.0 will not normally be able to reenlist. Decision weights on the discretion of the CO.
5. Assignment- Certain assignments require good evaluations. Some of these assignments may be Instructor duty, Recruit Company Commander, Formal Schools, etc. However, an overall 3.0 average is required and approval is at the discretion of Naval Military Personnel Command (NMPC).
114.4 Explain the use of the following:
Naval message- The principal means by which commanders communicate is the Naval message. Messages are written thoughts, ideas, or information expressed briefly and to the point. It is transmitted electronically to avoid delays to that of the normal mailing system.
- E-mail- The method of corresponding electronically by computers. E-mail can be used within individual activities and between activities.
114.5 Explain the purpose of the following message components:
Date Time Group- Includes the date and time expressed in Greenwich Mean Time. The DTG is expressed in 6 digits. The first 2 digits being the day. The next 4 digits being the time, followed by a zone suffix, usually expressed in Zulu, or Greenwich time. The last part is the date and year. For a message that is sent out on 31 October 1998 at 0800 Zulu time, the DTG would be as follows: 310800ZOCT98.
- From line- The first line of the address component and contains the originator or drafter's plain language address. Note: a message MUST have only ONE originator.
- To line- Contains the address of the person or command who the message is going to.
- Info line- Contains the addresses of those who you would like to look at or send the message for information purposes.
- Classification/declassification line- The first line of text which must give the message's classification. It is listed as Top Secret, Secret, or Confidential.
- Standard Subject Identification Code (SSIC)- The 4 or 5 digit number that stands for the subject of a document. SSIC's are required on all Navy and Marine Corps messages. The use of SSIC's provides a tested method for filing correspondence documents consistently and retrieving them quickly. There are 14 SSIC groups dealing with particular subjects. Such as the 1000 series deals with personnel matters.
- Subject line- The main topic of the message is listed here. These are always written in capital letters.
- Passing instructions- These guides assist in the automatic internal routing of messages (i.e. routing sheets).
- Reference line- An alternative to repeating lengthy reference material within the text of a message. References are always lettered and used in the order that they are referred to. They are written: "As per reference (a), ....."
- Amplifying information line- Used to amplify or supplement the data text.
- Narrative information line- Used to provide amplifying information which pertains to the data text.
- Text -That part of the message known as the "body" or that part which contains the thought or idea the drafter desires to communicate; the reason for the existence of all other parts of the message.
114.6 Explain what each of the following enlisted service record pages are and what entries are made on each:
Page 2- Record of Emergency Data; Used as a reference for beneficiary data should the service member die while on active or reserve duty.
- Page 4- Enlisted Qualifications History, for enlisted members. It is a chronological history of occupational and training related qualifications, awards, and commendations. Entries should made as events occur.
- Page 13- Administrative Remarks; Serves as a chronological record of significant miscellaneous entries which are not provided for elsewhere or where detailed information may be required to clarify entries elsewhere in the service record.
114.7 State the purpose and discuss the contents of the Enlisted Distribution Verification Report (EDVR).
A monthly statement of an activity's enlisted personnel. Lists all individuals assigned and provides a summary of the present and future manning status. Used heavily by the Command Master Chief and detailers for billet assignment. Gives the individual's name along with his rate, date assigned, Naval Enlisted Classifications (NECs), billet assigned to, date reported, projected rotation date, etc.
114.8 Explain the use of a Report and Disposition of Offense(s) (NAVPERS Form 1626/7).
Court Memorandum; Page 7 of the enlisted service record. It shall be used to record court-martial and non-judicial punishment which affect pay.
114.9 Discuss the purpose of the following:
Operational Report (OPREP)- used by any unit to provide the National Command Authorities (NCA) and appropriate naval commanders with immediate notification of any accidental or unauthorized incident involving a possible detonation of a nuclear weapon which could create the risk of outbreak of nuclear war. This message has the highest precedence.
- Movement Report (MOVEREP)- is the primary source of location information concerning ships. A properly filed MOVREP will assist the chain of command all the way up to National Command Authority in the knowledge of locations/tracks/destinations of all vessels for emergency or operational use. Movement Report Centers and Movement Report Offices are part of the movement report systems. Their task is to account for all ship and command movements.
- Logistical Requirements (LOGREQ)- is submitted by a ship prior to entering a port to notify the proper commands of its logistics requirements while visiting that particular port. It should be transmitted to arrive at the destination port no later than 48 hours prior to the ship's arrival.
- Status of Requirement and Training Support (SORTS)- reports the ship's status of conditions of readiness in all warfare areas in our ability to conduct operations.
- Situation Report (SITREP) - used by any unit commanding officer, officer-in-charge, or other commander to provide appropriate operational commanders and higher authority with timely notification for any incident not meeting OPREP-3 special incident reporting criteria. Submitted: When directed, when considered appropriate, when bomb threats have been evaluated as a hoax, when reporting violent crime, including assault, robbery, abuse, etc by active or dependent personnel, discrimination or sexual harassment, and incidents of suicide or attempted suicide.